Field Administration Manager
Company: Clean Harbors
Posted on: August 5, 2022
The Opportunity: The Field Administration Manager oversees and
manages the administrative operations of the service center and its
spoke offices. To provide the General Manager with a support
function that improves the overall quality of the "back office"
Assure daily billing of the business with expectation that billing
is accomplished each and everyday, that billing is consistent each
and every week.
Works closely with central billing in resolving questions in a
timely and accurate manner. Is the owner of the ready-to-bill flash
Assure timely mailing of printed invoice.
Assure accurate completion of the month-end Unbilled Revenue
Monitor worksheets for completion according to guidelines.
Assure that scanning of worksheets and documents are done daily and
in a timely fashion. Scans daily documents daily by 9:00 a.m.
Work with MIS in resolving system and hardware issues.
Worksclosely with Order Management in cutting quality sales
Resolve and assure payment of collection issues. Responds to
collectors requests for information, updates BEACON, involved in
weekly collections calls.
Assure any and all short pay and credit/rebills are issued in a
Review worksheets for payroll purposes. Assures proper
documentation of personnel hours, questions shoptime and unbillable
Manage payroll reconciliation.
Work closely with Collectors and Regional Finance Manager in
assuring proper extension of credit to customers.
Update BEACON with credit limit recommendation.
Maintain petty cash fund-processes paperwork and documentation
including signatures, receipts, etc. Assuresthat proper procedures
are followed. Minimize usage unless absolutely necessary.
Assure expenses are included on job worksheet.
Assure that purchase orders are cut and in place.
Review job folders for accuracy and proper month end accruals.
Voucher PO related vendor invoices.
Assure proper set-up and usage of both primary and secondary
Resolve vendors issues including but not limited to copies of
vendor invoice, customer service, vendor payment, etc.
Purchase all supplies as it related to office equipment needs.
Involved in operation and maintenance of system hardware including
copiers and scanners.
Assist General Manager in the hiring process by reviewing
applications, setting up screening candidates and interviews.
Setting up new hire paperwork, drug screen, physical. Manages
personnel folder and making arrangements for initial training.
Leave of absence, exit paperwork, tracks attendance, personnel and
sick time, etc. EDUCATION/EXPERIENCE:
High School diploma or equivalent. Bachelors in Business or related
3+ years industry experience
Proficient in Windows based applications
Strong communication skills
Attention to detail
Able to maintain confidentiality
Ability to perform multiple tasks
Ability to work as a team and to take direction
Knowledge of systems PHYSICAL REQUIREMENTS:
Always requires sitting, acuity, speaking and listening
Frequently requires standing, grasping and reaching
Occasionally requires walking, stooping and crouching
May occasionally require lifting, pulling and/or pushing or
carrying up to 10 lbs. Employment is contingent upon a successful
background check and drug screen. Some positions also require a
pre-hire medical exam. Must meet all work eligibility requirements.
Environmentally-responsible business. We are an Equal Opportunity
Employer and do not discriminate against applicants due to veterans
status or on the basis of disability.
Keywords: Clean Harbors, Manteca , Field Administration Manager, Executive , Manteca, California
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